Meeting Minutes - LANC Board of Directors
June 15, 2007
Sea Trail Golf Resort &
Sunset Beach, NC
Call to Order and Welcome
Chairman Adams called the meeting to
order at 9:41 a.m. and welcomed all in attendance. He
announced that this month LANC celebrates its 5th
Reid C. Adams
Frank G. Queen
Leo L. Allison
Glenn A. Barfield
Scott B. Lewis
Raymond E. Owens, Jr.
Members Absent With Prior
Janet Ward Black
Richard E. Fay
James B. Maxwell
Gregg E. McDougal
Nancy E. Hannah
Hada V. Haulsee
George R. Hausen, Jr., LANC Executive
Ted Fillette, Assistant Director/
Managing Attorney, LANC-Charlotte
Bernetta Johnson, Finance Director
Richard Klein, Southeast Regional
Senior Managing Attorney, LANC Wilmington
Dock Kornegay, Director, Public Relations
Chris Marks, Assistant Director of
Finance & Administration
Assistant Director of Advocacy and Compliance
Tonya Pruitt-Lyons, Administrative
Paula Spence, Office Manager
LANC Affiliated Attendees
Cofield, Director of Public Service
& Pro Bono Activity,
North Carolina Bar Association
Evelyn Pursley, Executive Director, IOLTA
Angela B. Goodwin, Romeo Wiggins &
Mastin Simmons, Romeo Wiggins & Company,
Elizabeth “Liz” Avery Jones, NC Academy of Trial Lawyers
William Lambe, IOLTA
Approval of Minutes
Chairman Adams directed the Board’s
attention to the minutes of February 23, 2007. Following
review and discussion of the minutes, a motion was made, duly
seconded, and the minutes were UNAMANIMOUSLY APPROVED, as
George Hausen began his President’s
Report by asking Chris Marks, LANC’s Assistant Director of
Administration and Finance, to discuss the 2006 audit by Romeo
Wiggins & Company, L.L.P. Angela B. Goodwin with Romeo
Wiggins reported that LANC received a clean financial audit and that
no occurrences of non-compliance or internal weaknesses were found.
She mentioned that the previous audit noted a reportable condition
involving the rate used to allocate fringe benefits. LANC corrected
that condition in 2006 with an appropriate adjustment. Mastin
Simmons of Romeo Wiggins reported on the results of his audit of
LANC’s case files as required by LSC. He conducted a random
review of case files at the end of 2006, which resulted in no
reportable findings. The case file review for the 2007 audit will be
conducted in January of 2008. Further, LSC’s Office of Inspector
General (OIG) examined the performance and methods used by Romeo
Wiggins to audit LANC. As a result, OIG made no adverse or negative
finding. Ms. Goodwin and her staff commended LANC’s staff for their
hard work which resulted in a clean audit.
Hausen presented a newly produced video
to show how LANC has impacted clients’ lives and to promote the
Access to Justice fundraising campaign. Copies of the video
were distributed to Board members for use in their communities.
Also, Hausen reported to the Board that LANC celebrates its five
year anniversary and shared some of its accomplishments during this
period with a Powerpoint presentation.
Hausen directed the Board’s attention to
a May 23, 2007 letter from the LSC Board Chair discussing a
“Resolution in Support of Enhanced Private Attorney Involvement in
the Delivery of Legal Services.” The LSC Board had adopted
this resolution, specifying its commitment to continued private
attorney involvement with LSC funded programs and recognizing that
such involvement has allowed programs to expand civil legal
assistance to eligible clients. LSC requested that LSC funded
programs adopt similar resolutions encouraging private attorney
involvement in its efforts to represent clients. Following
discussion, it was moved, duly seconded and UNANIMOUSLY RESOLVED
to accept the LSC resolution. The approved Resolution is
attached to these minutes.
Chairman Adams commended Mr. Hausen for
his exceptionally strong leadership of LANC and the organizations
accomplishments over the past five years.
Finance Committee Report
Chris Marks presented the Finance
Committee Report and discussed the current state of the budget. LANC
accounting staff had reviewed the life insurance benefit provided to
employees through MetLife Insurance. Currently, coverage is provided
to employees, spouses and their dependent children. LANC verified
that all eligible employees had the proper coverage.
Marks reviewed the current state of the
budget as found on page 10 of the Board Notebook. LSC funding
for 2007 was increased by $600,000 and LSC is projecting that
federal funding in 2008 will increase by 8%, which could result in
an additional $800,000 awarded to LANC. Recently, LANC was awarded
a $600,000 grant for the Domestic Violence Prevention Initiative-
our statewide project that represents domestic violence victims.
Further, Marks stated that staff salaries are likely to be increased
from 2% to 4% across the board effective July 1, 2007. Hausen
noted that the current operating budget reflects increases in
various funding sources enabling LANC to increase salaries for staff
as well as expand services to clients.
Marks reported that LANC will begin to
renegotiate a 7% to 8% interest rate on the $700,000 mortgage on the
Raleigh office building. Also, the LANC-Fayetteville Office
will be moving to a new office in early fall as will the Centralized
Intake Unit (CIU), which has outgrown its current space in the
Administrative Office. Legal Services of North Carolina owns
the building currently housing the Fayetteville Office and intends
to sell that building. Finally, Marks stated that the New Bern
Office will be relocating in the near future and its current
building likely to be sold
Chairman Adams recognized Evelyn Pursley,
who reported that she is in her tenth year as director of IOLTA and
was happy to report that IOLTA is doing well. The first
quarter results indicate a 10 to 11% increase of $1.1 million, which
is in part due to a higher interest rate of 4% for IOLTA accounts.
The NC State Bar is reviewing a mandatory IOLTA program.
Chairman Adams recognized Celia Pistolis,
Assistant Director of Advocacy and Compliance, to give the Personnel
Report in the absence of Hada Haulsee, Chair of the Personnel
Committee. Ms. Pistolis reported that the committee met and
recommended that the Board adopt the revised Employee Grievance
Policy, found on page 12 in the board book. Following
discussion, it was moved, duly seconded and UNANIMOUSLY RESOLVED
to accept the policy as written. A copy of the policy is
attached to these minutes.
Chairman Adams recognized Phillip Leigh,
Chair of the Grievance Committee, who reported that the committee
met and discussed LSC’s Regulation 1621, revising the Client
Grievance Procedure. The committee recommends that the Board
approve the Client Grievance Policy found on page 15 of the board
Notebook. He understands that the Operation Committee has reviewed
the same and joins in the recommendation for adoption of the revised
Chairman Adams recognized Celia Pistolis
to give the Operations Committee report in the absence of the
Operations Committee Chair, Willie Dawson. Ms. Pistolis
announced that Willie Dawson regrets that he was unable to attend
the meeting as a result of health issues. She reported that the
Operations Committee met and discussed the revised LSC Client
Grievance Procedure. The Operations Committee joins with the
Grievance Committee to recommend that the LANC Board approve the
revised Client Grievance Policy. Following discussion it
was moved, duly seconded, and UNANIMOUSLY RESOLVED to adopt
the policy. The policy is attached to these minutes.
The Operations Committee reviewed in
depth the 2007 Income Eligibility Guidelines and revision to the
Eligibility policy found on page 30 in the board book and recommends
its adoption by the Board. Following discussion, it was moved,
duly seconded, and UNANIMOUSLY RESOLVED to adopt the
guidelines and the revision as presented. The guidelines and
revision are attached to these minutes.
Romeo Wiggins had recommended that LANC
adopt an “anti-fraud” policy. This policy found at page 31 in the
board Notebook was reviewed by the Operations Committee. The
Committee recommends the Board adopt the policy as presented.
Following discussion, it was moved, duly seconded, and
UNANIMOUSLY RESOLVED to adopt the policy as written. The
policy is attached to these minutes.
Chairman Adams recognized Paul Shepard,
Chair of the Resource Development Committee, who reported that the
committee has received information about the creation of endowments
for LANC through the North Carolina Bar Association (NCBA), the NC
Community Foundation (NCCF), and Triangle Community Foundation
(TCF). Following discussion, it was moved, duly seconded, and
UNANIMOUSLY RESOLVED that LANC will accept the creation of
endowments through the NCBA and the NCCF.
Chairman Adams recognized Burton Craige,
Chair of the Nominating Committee, who reported that the committee
recommends the following slate of names to fill expiring terms :
William H. Lambe, IOLTA; Tom Berkau and S. Kyle Woosley, North
Carolina Bar Association; Celeste Harris, NC Association of Women
Attorneys; Alice Tejada, NCBA Hispanic & Latino Lawyers Committee;
John J. Bowers, 14th Judicial District; Kristoffer B.
Shepard, 26th Judicial District; Susan Perry Cole,
General Public Representative; Shirley Jones, Northeast Region
Clients Council; and Sharon Greig, Southeast Region Clients Council.
Mr. Craige reported that the committee
recommends the following for officer positions for the upcoming
year, with the exception of the Chair position which is a two-year
term: Glenn Barfield as Chair, Lisa Morgan as Vice Chair,
Burton Craige as Treasurer/Finance Chair, and Phillip Leigh as
Secretary. Following discussion, it was moved, duly seconded,
and UNANIMOUSLY RESOLVED to accept the slate of names for
upcoming officers and members, as presented.
Strategic Planning Committee
Glenn Barfield, Chair of the Strategic
Planning Committee, stated that there was no new business of the
committee to report.
Client Affairs Committee
Chair of the Client Affairs Committee, presented a report for the
Client Affairs Committee and Clients Council. He reported that
the Clients Council will begin to work on a voter education
endeavor. The Clients Council will travel to the Region
VI meeting in Little Rock Arkansas in September of 2007.
Passing of the Gavel/Remarks of the Chairs
Chairman Adams thanked all the LANC staff
and board for working with him over the past two years. He
stated that he will continue to be active with LANC and it
fundraising efforts and other activities. He especially thanked the
board members whose terms had expired for their dedicated service.
Glenn Barfield accepted the gavel to
serve as LANC Chair for the next two years and gave brief remarks.
As there was no further business before
the Board, Chair Barfield adjourned the meeting at 12:30 p.m.
Phillip Leigh, Secretary
LANC Board of Directors